Looking for a gym, field, track, or stadium for your organization, team, camp, tournament, or special athletic event?
Hutto ISD makes select athletic facilities available for approved community use when they do not conflict with district activities.
IMPORTANT: Submission of a facility request does not guarantee availability or approval. Hutto ISD activities receive scheduling priority.
BEFORE YOU SUBMIT A REQUEST
Please review these important requirements before beginning the rental process.
SUBMIT YOUR REQUEST EARLY
Facility requests should be submitted at least 21 business days before the requested event date. Early submission is strongly encouraged, particularly for tournaments, camps, large events, or rentals requiring additional staffing.
INSURANCE IS REQUIRED
Outside organizations must provide an approved Certificate of Insurance meeting Hutto ISD requirements before a rental can receive final approval.
DISTRICT ACTIVITIES HAVE PRIORITY
Hutto ISD athletic events, practices, competitions, school programs, and district activities receive priority when facilities are scheduled.
MINIMUM RENTAL TIMES APPLY
Most facility rentals are subject to a two-hour minimum. Required district personnel are generally subject to a four-hour minimum.
ADDITIONAL CHARGES MAY APPLY
Your facility rental rate may not represent your final cost. Depending on the facility and type of event, additional charges may include administrators, custodians, security, police officers, lighting, scoreboards, equipment, or other services.
HOW THE RENTAL PROCESS WORKS
1. CHOOSE YOUR FACILITY
Determine which Hutto ISD athletic facility best fits your event.
2. DETERMINE YOUR ORGANIZATION GROUP
Rental rates vary based on the type of organization requesting the facility.
3. OBTAIN REQUIRED INSURANCE
Secure a Certificate of Insurance that meets Hutto ISD requirements.
4. SUBMIT YOUR FACILITY REQUEST
Email us at facilityrentals@huttoisd.net with your requested dates, times, facility, anticipated attendance, and event information.
5. HUTTO ISD REVIEWS YOUR REQUEST
Athletic Facilities staff will review facility availability, district scheduling, staffing needs, insurance documentation, and applicable fees.
6. RECEIVE APPROVAL & RENTAL INFORMATION
Once approved, you will receive additional information regarding your rental, required personnel, fees, payment, and event expectations.
Your rental is not confirmed until you receive approval from Hutto ISD.
WANT TO SEE CURRENT RATES?
Facility rates vary by location, space, organization type, and services requested.
To learn more about our facility rentals and requirements, please visit our Hutto ISD Facility Rental Information form.
For questions, please email us at facilityrentals@huttoisd.net.
WHICH RENTAL GROUP APPLIES TO MY ORGANIZATION?
GROUP 1
School-related organizations and qualifying youth organizations meeting Hutto ISD requirements.
Organizations requesting Group 1 status may be required to provide documentation demonstrating eligibility, including participant information or student rosters.
GROUP 2
Qualifying nonprofit organizations.
Organizations requesting Group 2 rates may be required to provide documentation verifying current nonprofit status.
GROUP 3
For-profit organizations and organizations that do not qualify for Group 1 or Group 2 rates.
Unsure which group applies to your organization? Hutto ISD will determine the appropriate rental classification during the review process.
ADDITIONAL PERSONNEL & EVENT COSTS
Some facilities and events require Hutto ISD personnel to be present.
- Supervisor/Administrator
- Security
- Hutto ISD Police Officer
- Hutto ISD Police Officer with Patrol Vehicle
- Custodian
Personnel charges are generally subject to a four-hour minimum.
Administrators are required for certain middle school and high school gym and field rentals.
Additional personnel may also be required based on:
- Expected attendance
- Event size
- Facility
- Hours of operation
- Type of activity
- Parking requirements
- Security considerations
- Custodial needs
Hutto ISD determines required staffing based on the specific rental request.
READY TO REQUEST A FACILITY?
Before beginning your request, please have the following information available:
- Organization name and contact information
- Requested facility
- Requested date or dates
- Start and end times
- Type of event or activity
- Estimated attendance
- Participant information
- Certificate of Insurance
- Nonprofit documentation, if applicable
- Hutto ISD student roster or other eligibility documentation, if applicable
- Any special equipment, lighting, scoreboard, security, or staffing needs
QUESTIONS?
If you have questions regarding Hutto ISD athletic facility rentals, requirements, or the application process, contact:
Hutto ISD Athletic Facility Rentals
All organizations using Hutto ISD facilities are responsible for reviewing and complying with district facility-use policies, procedures, rates, insurance requirements, and facility-specific rules.
Hutto ISD reserves the right to approve, deny, modify, relocate, or cancel facility-use requests based on district needs, scheduling conflicts, safety considerations, facility conditions, policy requirements, or other operational considerations.
